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Administrative Assistant (Pt)

Posted on October 09, 2018
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1 applicant


Company: Growing international company that deploys technology to solve complex water systems challenges in environmentally sustainable ways. Location: Woburn, MA Pay rate: $22-25/hr Job Description: The Administrative Assistant will perform a variety of administrative and clerical tasks and will be responsible for maintaining the office facilities and supplies, supporting the executive team, assisting with domestic/ international travel and visa processing, managing company events and contributing to the mission-driven company's fun, fast-paced environment. Responsibilities: Receptionist duties, including greeting guests who enter the premises and keeping track of employees’ whereabouts. Conference room scheduling to ensure efficient flow of meetings and use of conference room space Ordering office supplies and food/coffee/breakfast for the office as well as snacks or lunch for meetings as required Handling bid management for office vendors Managing ingoing and outgoing packages and mail Working with the landlord and contractors to maintain office upkeep (i.e. cleaners, IT support, electricians, printer representatives, office maintenance crew, garbage and recycling disposal) Keeping track of purchase orders, receipts, and invoices to be handed off to the accounting team Managing and filing business visas for international travel of company employees (specifically for China, India, and Middle Eastern countries) Maintaining office budget in accordance with finance and executive teams’ expectations Communicating between subsidiary and the corporate office to maintain and create all employee contacts, templates, logos, etc. Reserving hotels, transport, and flights for staff and company guests as required Coordinating all event planning for the Woburn corporate office for annual celebrations such as holiday parties, anniversaries, board meetings, etc. Executive assistant to upper management as necessary Managing internal communications Supporting employees’ office needs, and directing them to appropriate points of contact within the company for things outside of scope Qualifications: Bachelor’s degree and experience in administration Experience with small companies/ start-ups preferred Strong logistical and communication skills Experience with visa processing preferred but not required Ability to prioritize tasks amongst executive team Attention to detail and problem solving skills Strong office management, organizational, and multi-tasking skills Tech savvy and self-driven Proficiency in MS Office (Word, Excel PowerPoint, Outlook) Team-oriented attitude and willingness to try new things that contribute to the team’s overall success Coordinating and negotiating skills Must possess a self-starting drive to get things done with minimal supervision Foreign language skills a plus but not required Please upload your resume to

Job Type

  • Part Time Jobs


from October 09, 2018 until November 23, 2018

Schedule/Hours: Approximately 20 hours per week on site over 4 or 5 days of the week. Please upload your resume to


  • $ 25.00 per hour.


Katie C.
Located in   Lexington MA


You can be of any age to do this job.